Benjamin Bello
Executive & Administrative Support Specialist
Vigan City, PH.About
Highly organized and results-driven Executive & Administrative Support Specialist with 3+ years of experience optimizing operational efficiency and providing comprehensive support to executives and teams. Proven ability to manage complex calendars, streamline document workflows, and track critical project details, consistently achieving high on-time completion rates and significant time savings. Adept at leveraging technical tools to enhance productivity and facilitate seamless communication in fast-paced, remote environments.
Work
Kokun Integrated Services
|Executive & Administrative Support
Remote, Nigeria, Nigeria
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Summary
Provided critical executive and administrative support within a multi-million-naira civil engineering and construction firm, optimizing project coordination and operational efficiency across diverse project sites.
Highlights
Coordinated 20+ meetings, site visits, and internal check-ins weekly for executives and project teams, significantly reducing scheduling conflicts from 6 per week to just 1.
Maintained task trackers and follow-up logs for 9 active projects, reducing administrative delays by 25% and ensuring consistent on-time deadline adherence.
Organized and maintained 300+ critical documents, including permits, contracts, and reports, improving document access time to under 2 minutes for key stakeholders.
Tracked 50+ project-related purchases and expenses monthly, supporting robust budget monitoring and proactively preventing resource shortages.
Prepared weekly status summaries and comprehensive reports for executives, saving approximately 3 hours per week in update preparation time.
Designs by Kebeda
|Operations, Executive & Administrative Support
Remote, Nigeria, Nigeria
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Summary
Managed operations, executive, and administrative support for a boutique interior design studio, ensuring seamless project execution and client satisfaction across multiple concurrent projects.
Highlights
Managed 10+ client appointments and internal meetings weekly, reducing scheduling conflicts by 40% and ensuring projects remained on track.
Maintained project trackers and organized notes for 8 concurrent design projects, reducing email back-and-forth by approximately 30 messages per week.
Coordinated 20+ client communications and design approvals monthly, maintaining a 95% on-time consultation and delivery rate.
Tracked 50+ vendor orders, purchases, and deliveries, reducing material delays by an average of 3 days per project.
Organized 150+ digital files, including invoices, design drafts, and project records, enabling quick access for reviews and approvals.
Prepared weekly project summaries and progress updates, shortening approval turnaround time from 2-3 days to same-day responses.
Education
University of Northern Philippines
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Bachelor of Science
Computer Science
Certificates
Cloud Computing Certificate
Issued By
Coursera
Web Development Certificate
Issued By
Coursera
Python Essentials Certificate
Issued By
Cisco
Skills
Project Management Tools
ClickUp, Trello, Notion.
Email Management
Gmail, Outlook.
Communication Tools
Slack, Zoom, Microsoft Teams, Google Meet.
File Management
Google Drive, Dropbox, OneDrive.
Data & Scheduling Tools
Google Calendar, Calendly.
Automation & CRM Tools
HubSpot (basic), Zapier (basic).
Office Productivity
Microsoft Word, Excel, PowerPoint.
Programming & Web
Python, HTML, CSS, JavaScript.
Communication
Written Communication, Verbal Communication, Client Coordination, Internal Communication.
Organization & Attention to Detail
Data Entry, Record Keeping, Scheduling, Systematization.
Proactiveness & Reliability
Proactive Support, Reliable Task Execution, Ad Hoc Task Management.
Collaboration & Independence
Independent Work, Team Collaboration, Distributed Teams Support.
Adaptability & Learning
Fast Learner, System Adaptation, Workflow Integration.
Time Management
Task Prioritization, Deadline Management, On-time Completion.